Accounting Seed Connector

Due to popular demand, we have created a connector for Accounting Seed. Accounting Seed is a native financial suite on the AppExchange, more information on the app can be found here: https://appexchange.salesforce.com/listingDetail?listingId=a0N30000003JL6jEAG

Our connector  provides payment capability to the financial suite, that is, as a user of Accounting Seed, you now have the ability to collect credit card payments within app. You can now also give your customers the ability to pay their bills online.

Things are always better with  pictures so here are screenshots of the features that the connector provides.

A Bill Pay button in the billing page:

Screen Shot 2015-01-21 at 8.41.55 PM

 

A Pay Now button in the email that goes out to your customers:

Screen Shot 2015-01-21 at 8.45.20 PM

 

The buttons lead to a page where payment information can be entered:

Screen Shot 2015-01-21 at 9.03.08 PM

 

Upon successful payment, the necessary cash receipt will be created for your accounting records:

Screen Shot 2015-01-21 at 9.08.25 PM

 

So how do you get the connector? Simply follow the steps below:

  1. Install the connector using this link: Payment Center Connector For Accounting Seed. Note that you need to have Payment Center and Accounting Seed Financial Suite installed first.
  2. After installation, edit your billing page layout to expose the Bill Pay button. You may also want to display the Payments related list so you’ll see the payment made to the bill.
  3. To add the Pay Now button to your email template, follow these steps:
    1. Setup online payment per these instructions. Note that if you have done this previously as part of setting up Payment Center, then you don’t have to do it again.
    2. Edit email template Bill Payment Request (under folder Payment Center Templates) and add your domain name, i.e.: Screen Shot 2015-01-21 at 9.16.16 PMThe domain name was part of the online payment setup and can be found in Payment Center Settings tab: Screen Shot 2015-01-21 at 9.19.44 PM
    3. Go to the PDF Formats tab and edit the appropriate PDF format (i.e.: Default Billing Product). Replace Default Email Template with Bill_Payment_RequestScreen Shot 2015-01-21 at 9.33.46 PM

Refunds

You can do refunds in Payment Center and the corresponding transactions/audit trail will be created in Accounting Seed, which includes creation of negative cash receipts. In order to be able to create negative cash receipts, the following validation rules need to be disabled. Go to Setup | Create | Objects | Cash Receipt, in the Validation Rules section, disable the following:

  • Balance_Must_Be_Positive
  • Cash_Receipt_Can_Not_be_Negative

More information about the above prerequisites can be found here: https://support.accountingseed.com/hc/en-us/community/posts/213323907-Credit-card-refunds

To do a refund, go to the payment record and click Refund. In the screen that pops up you can select to “close out” the related invoice or not. If you decide to close it out, a credit memo will be created and applied to the invoice. If not, the invoice will be opened.

Screen Shot 2017-10-19 at 2.02.17 PM

After a successful refund, a negative cash receipt will be applied to the billing, and if you chose to close out the invoice, a credit memo will be created and applied as well:

 

Screen Shot 2017-10-19 at 2.08.43 PM

 

Miscellaneous Settings

Certain behaviors of this extension can be controlled. If you go to Setup, and search for Custom Settings | Payment Center + Acctng Seed Settings, you will see the following options:

  • Automatically Post Cash Receipts – when checked, will automatically post cash receipts after payment.
  • Use Billing Number As Invoice Number – when you convert an Accounting Seed billing to a Payment Center invoice, you can choose to use the Billing Number as the Invoice Number.
  • Copy Billing Line Comments – use this option to copy billing line comments into the invoice line description.
  • Automatically Post Billings – use this option to automatically post billing after payment. Note that the billing has to be in “Approved” status in order to be posted.

 

 

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